Deposit Management
Mise à jour le 18 septembre 2026·
Introduction #
When you request a deposit payment on an order, Silicon ioi allows you to issue a deposit invoice to collect the payment with a proper accounting allocation (Class 4 account).\nLater, when processing the order (delivery and invoicing), the system automatically generates a reversal entry to reallocate the deposit (from Class 4 to Class 7).
Attention
Collecting a deposit without issuing an invoice is generally not allowed by VAT authorities.
Configuration #
Deposit Item #
Define a dedicated item for deposit management, used to handle accounting allocation and multilingual labeling.
Attention
This item must be of type Virtual.
Sales Journal Settings #
- Set the deposit item in the “Sales invoices” tab.
- Define:
- The minimum deposit percentage,
- The default suggested deposit amount.
Specify which items should be excluded from deposit calculation.\nThis exclusion is based on the item’s budget type.
Attention
This information is stored at the document line level.
Generating a Deposit Invoice #
From a confirmed and priced purchase order In standby status: Action → Invoice a deposit
→ The system will suggest a deposit amount.
You may :
- Accept the proposition,
- Or adjust one of the three following fields:
- Deposit rate,
- Deposit amount (excluding VAT),
- Deposit amount (including VAT).
Info
The corresponding values are automatically adjusted.
Astuce
If the order contains lines with multiple VAT rates, the system will generate one deposit line per VAT rate.
A visual summary is available on screen :
Invoice Generation #
- The accounting allocation is taken from the item definition (typically a Class 4 account).
Astuce
- The deposit line in the invoice is read-only. To edit: delete the invoice, remove the deposit lines from the order, then start again.
- It is recommended to set up a dedicated report for deposit invoices.
Astuce
A link to the original order is shown in the invoice line details.
In the order #
Two additional lines are added to the order with opposite amounts:
- One line for the deposit requested,
- One line for the amount to be deducted from the final invoice.
Astuce
One set of lines is added per VAT rate.
Astuce
You may choose to hide these lines in printouts.
Order – Before switching to In Standby Invoice status #
Order – After switching to In Standby Invoice status #
Delivery and Invoicing #
Delivery note #
Exemple
The document value is reduced by the deposit amount. This results from the negative display of the deposit deduction line.
Invoice #
Final Order Status #
The same applies when generating the invoice.
Astuce
If you assign an accounting entry related to the deposit in the deposit item, the specified negative amount will trigger the transfer of the deposit — initially recorded to a deposit account in the first invoice — to a sales or revenue account.